CAREER

Museum Events Manager

Position Summary:

The Museum Events Manager oversees the vision, planning, execution, and reporting of a full roster of special events and cultural programs to advance the mission of the Museum. The Manager will create programs that provide young children and their families with opportunities to experience new ideas, gain exposure and understanding of cultures and communities, and participate in unique experiences that celebrate the joy of learning through play.

The Events Manager will collaborate with subject matter experts, external partners, and internal colleagues to produce events that foster inclusion and understanding of the communities the Museum serves while supporting its attendance and revenue goals.

Essential Functions:

Event Development  

  • Research, develop, present, and execute a variety of engaging Museum events and cultural celebrations that support learning through play for young children and their families.
  • Create a growing high-quality roster of family-focused talent performers, educators, and partners to augment event programming.
  • Establish partnerships with organizations throughout Philadelphia for collaborative programming opportunities.
  • Liaise with Museum Learning and Visitor Experience teams to build out Museum-led programming activations for each event.
  • Work with the Director of Community Engagement & Inclusion to identify key partners, performers, and teaching artists who can provide immersive cultural programming that is accurate, inclusive, and reflective of the community the Museum is celebrating.
  • Partner with Development to identify sponsor opportunities and integrations for all events.

Project Management

  • Organize and execute signature events and cultural programs including concept development, sponsor integration, vendor and talent procurement, internal programming and staffing, internal run-of-show communication, day of event execution, and final reporting.
  • Serves as event day point of contact including: facilities, logistics, catering, A/V, rentals, décor, performers, wayfinding, internal staffing, security, etc.
  • Create Museum process & procedure for events, from concept, training, pre-production, purchase orders, event day, post-production, invoicing, and analysis.
  • Partner with marketing & communications to promote events to drive awareness and attendance.
  • Research and book talent and performers, including contracting and payment.
  • Collaborate with Museum colleagues, vendors, artists, scholars, performers, and subject matter experts to build out event day programming, ensuring all constituents adhere to event production timelines and deadlines.
  • Utilize project management software (Asana) to keep projects on track and on time.
  • Manage inventory of special event décor, props, premium items, etc.

Budgeting and Reporting

  • Collaborate with the Director of Member and Visitor Experience to maximize and track budgets for all events.
  • Lead post-event debrief meetings and prepare final event reports for management team.

Minimum Qualifications:

  • Strong cultural competency and an openness to learn about communities different than your own.
  • Bachelor’s Degree in marketing, public relations, museum studies, business, or other relevant degree.
  • 5-8 years of event/meeting planning experience in a corporate, non-profit, agency, Museum or relevant field.
  • Self-starter who is inspired by the creative process to develop meaningful event experiences.
  • Superior attention to detail and ability to monitor and meet deadlines.
  • Highly responsive, flexible, and adaptable.
  • Bi-lingual (preferred)
  • Willing to work night/weekend events.
  • Strong computer skills are required and experience with project management software (Asana) and database/ticketing system is preferred
  • Ability to manage and plan multiple events in varying stages of development in partnership with colleagues, generating a positive work experience
  • Excellent oral communication, customer service and writing skills.
  • Demonstrated ability to complete work duties independent of supervision
  • Ability to work in a fast-paced environment, analyze situations and respond quickly to deliver effective solutions.
  • Must have PA Act 153 clearances (PA criminal history, FBI fingerprints, and PA Child Abuse) completed prior to hire.
  • All employees are required to have COVID-19 vaccination, COVID-19 booster, and flu vaccination, as a term and condition of employment.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements & Environment

  • Repeating motions that may include wrists, hands, and/or fingers.
  • Must be able to reach with hands and arms.
  • Must be able to use hands and fingers continuously.
  • Is frequently required to stand and walk; will frequently be required to move from one position to another.
  • Ability to perform the physical requirements of the position, i.e., pushing, pulling, reaching, bending, squatting, kneeling, climbing.
  • This job is performed in an office environment. The employee must be able to focus on assigned tasks where activity and interruptions are constant and demanding.
  • The noise level in the work environment is typically moderate but ongoing, noise level may be overstimulating at times.

The statements in this job description are intended to describe the general nature and level of work being executed by the employee assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position or individual. Other duties may be assigned in addition to those described.

Please Touch Museum offers an excellent work environment, benefit, generous time off package and competitive salary. To apply for this opportunity, please fill out our online application. Should you have questions on the application process or require assistance in completing our application, please email employment@pleasetouchmuseum.org.

It is the policy of Please Touch Museum to ensure equal employment opportunity without discrimination or harassment on account of a person’s race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, pregnancy, national origin, age, citizenship, marital status, family status, veteran status, genetic information, disability or any other protected group or status.

Equal opportunity shall be applied in all aspects of the employment relationship and personnel actions, including but not limited to, recruiting, hiring, orientation, assignment, employee development, discipline, promotion, demotion, transfer, assignment, separation, pay and compensation, benefits, layoff and recall, granting of and return from leave of absence, training and education, employee facilities, and social programs. Furthermore, all employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws.

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